privacy policy - protecting your data
1Â Â Â Â Â Â About this policy
- This policy explains when and why we collect personal information about our clients, how we use it and how we keep it secure and your rights in relation to it.
- We may collect, use and store your personal data, as described in this Data Privacy Policy and as described when we collect data from you.
- We reserve the right to amend this Data Privacy Policy from time to time without prior notice. You can view any updates on safersharedspaces.co.uk\privacy-policy
- We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal For the purposes of the GDPR we will be the ‘Data Controller’ and our I.T. systems that we use internally are the ‘Data Processors’
2Â Â Â Â Â Â Â Â Who are we?
We are Safer Shared Spaces company registration number 13322021 – based at Unit 2, Spitfire Business Park, 1 Hawker Road, Croydon, Surrey, CR0 4WD. Tel. 0203 875 9786
3Â Â Â Â Â Â What personal data do we hold and where?
3.1 Your personal data will be shared with third parties who are our service providers and they have signed contracts to maintain and store your data, adhering to the General Data Protection Regulation.
3.2 The following personal data is held on our payment system Zero and on our google share drive:-
- Name
- Mobile number (for home or field-based employees)
- Email address
- Home address (for home or field-based employees)
4. How we use your personal data
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
- Where we need to perform the contract we are about to enter into or have entered into with you
- Where it is necessary for our legitimate interests or those of a third party and your interests and fundamental rights do not override those interests
- Where we need to comply with a legal or regulatory obligations
- Your data will never be transferred outside of the UK without your consent
- We will never sell your personal data
- We may send you product or services news which you can opt out of at any time
Purposes for which we will use your personal data
- The table below outlines a description of all the ways we plan to use your personal data, and which of the legal basis we rely on to do so. We have also identified what our legitimate interests are where
- Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data.
| Purpose/Activity | Type of data | Lawful basis for processing including basis of legitimate interest |
| To register you as a new customer | IdentityContact | (a) Performance of a contract with you |
| To process and deliver your order including: Manage payments, fees and chargesCollect and recover money owed to us | Identity Contact FinancialTransaction | (a)Â Performance of a contract with you(b)Â Necessary for our legitimate interests (to recover debts due to us) |
| To manage our relationship with you which will include:Notifying you about changes to pricing or privacy policyNotifying you about relevant products on promotion | IdentityContactMarketing and Communications | (a)Â Performance of a contract with you(b)Â Necessary to comply with a legal obligation(c)Â Necessary for our legitimate interests |
| To make suggestions and recommendations to you about goods or services that may be of interest to you | Identity Contact Usage | Necessary for our legitimate interests (to develop our products/services and grow our business) |
5. Marketing – promotional offers from us
 We may use your business email and job role to form a view on which campaigns we think may be of interest to you as a ‘purchaser’ for your organization, this is how we decide which products, services and offers may be relevant for you (we call this marketing) – you can opt out of these emails at any time.
6.  Who are the ‘Data Controllers’ at Safer Shared Spaces?
Our appointed ‘Data Controller’ is Jennifer O’Donnell who can be contacted via admin@safersharedspaces.com
British Consortium